Call for Exhibits

AGRICULTURAL RESEARCH WEEK

11th - 15 November 2002

Kenya Agricultural Research Institute
KARI Headquarters
P O Box 57811, Nairobi, Kenya
Telephone: 254-2-583301-20
Fax: 254-2-583344
e-mail: researchweek@kari.org

Click to see the Exhibition Area and KARI Headquarters Complex (Kaptagat Road, Loresho Nairobi )

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The Kenya Agricultural Research Institute announces inauguration of the Agricultural ResearchWeek in collaboration with the Kenyan research fraternity and stakeholders in the agricultural industry. The research week will give an opportunity to interested parties to exhibit their agricultural technologies and products alongside presentation of research findings. This brochure provides specifications for the exhibitions.

All exhibitors should note that exhibitions will be open to farmers, researchers, trainers, traders and the general public from the all over country; and the East, Central and Southern African region. The exhibitors will have an opportunity to promote and sell some of the products to viewers. We estimate an average of 500 visitors per day. The exhibition will run concurrently with the 8th KARI biennial scientific conference. All days except, Monday 11 (morning-opening session) and Friday 15 (afternoon-closing session) November 2002 will be open days to members of the public.

Thirty three (33) units measuring 18` x 15` will be rented for 5 days at Ksh. 45,000/= per unit. Exhibitors shall reserve/book space at the exhibition area (see map on centrefold) to be allotted on a first-come-first-served basis. Exhibitors can ask the organisations to provide them with the tents for hire or they can come with their own.

DATE: 11 TO 15 NOVEMBER 2002

VENUE: KARI Headquarters Complex, Kaptagat Road, Loresho, Nairobi

THEME FOR EXHIBITION WEEK
Demand-driven Agricultural Research for Sustainable Natural Resource Base, Food Security and Incomes

OBJECTIVES
Ø To exhibit agricultural technologies and products
Ø To create awareness of available agricultural technologies and products and
To promote and commercialise agricultural research outputs and products

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Agricultural Research Week
11-15 November 2002
Space Booking Form

Name of Exhibitor………………………….……………………
Address……………….………………………..………….……
Products to be exhibited……………….………………..…….…
Contact Person….............……………..…Position………………
Tel:………………….……Fax:……………..e-mail…………….
Signature of Director:…………………………Date:……………
(An authorised officer of the participating organization must sign this contract)

BOOKING DETAILS

We hereby book ………….. Booths at Agricultural Research Week 2002
We will need ..........………...tents provided by organisers Yes/No

Booking will be confirmed by cash or cheque. Payments must be made in Kenya Shillings or US$ on/before 30 October 2002. All cheques should be made out to:

THE SECRETARIAT
KARI Biennial Scientific Conference
P O Box 57811
Nairobi, Kenya
e-mail: researchweek@kari.org

All prices include a one page write up in the exhibition catalogue, daily cleaning services, 24 hour security and exhibition passes.

Complete and return this form to the address above as soon as possible to book your space and avoid disappointment.

This agreement is subject to the terms and general conditions stated below:-
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TERMS AND GENERAL CONDITIONS

Exhibitors shall complete the setting up of their stand 2 days before the official opening ceremony which will be held on Monday 11 November 2002.

Exhibitors may not assign, sublet or grant licences in respect of any part of the space allotted to them nor allow advertisements of any firms who are not bona fide exhibitors to exhibit on their space.

Breach of contract and withdrawal by exhibitor, without prejudice to the rights and remedies of the organisers in respect of any breach of contract, the organisers may at their discretion allow the exhibitor to withdraw from the exhibition subject to the following conditions:-

• Any notice of withdrawal by the exhibitor must be in writing. The organiser will confirm receipt of the exhibitor's notice of withdrawal in writing.

• Any such notification by the organisers to the exhibitor will constitute a cancellation of the contract subject to payment by the exhibitor to organisers of a consideration for the release from the contract;

• The amount of such payment which will be 50% of space rental paid, will be specified in the organiser's notification to the exhibitor.
  

While the organisers will ensure there's adequate security in the exhibition area, the organisers will not be responsible for the safety of any exhibits or property of any exhibitor, or any other person, for the loss of, or damage, or destruction on the same by theft, fire or other cause. The exhibitor will be liable for 3rd party claims arising from their own stand fittings, and for their proportion of the basic shell scheme and furthermore for physical loss or damage to the basic shell scheme stand. As the organisers will accept no responsibility for any matters aforesaid, the exhibitors are advised to procure their own insurance cover in the respect thereof to any event possible.

If in the opinion of the organisers, by re-arrangement or postponement of the period of the exhibition, or by substitution of another venue, or any other reasonable manner, the exhibition can be carried through the contracts for space, shall be binding upon the parties, except as to the size and position, as to which any modification, substitution, or re-arrangement they consider necessary shall be determined by the organisers.

The exhibitor shall not without the written consent of the organiser display, exhibit or bring to the exhibition area any explosives or dangerous material or any such thing which may cause noxious fumes or make use of or display any other materials which may involve danger to the health of any person. The exhibitor shall indemnify the organisers against any loss or damage arising out of the breach of this clause.

The organisers reserve the right to alter, or amend any of these conditions. The decision of the organisers shall be final. Any alterations, additions therein also form part of this agreement.

The exhibitor will not contravene any of the laws of the Republic of Kenya. The organisers reserve the right to immediately expel anyone from the show, who in their sole opinion appears to be breaking these laws.